Privacy statement

In order to be able to supply services and/or products, Defining Moments Photography uses personal data. These are data that relate to a natural person. The processing of these data is done with the utmost care and in compliance with the European General Data Protection Reguation (GDPR) and in accordance with the applicable country-specific data protection regulations.

Defining Moments Photography, Woodmans Cottage, Boxhill Road, Tadworth, Surrey KT20 7LF, United Kingdom, is responsible for the processing of personal data as explained in this privacy statement.

Contact details
T: +44 (0)7884 092111

Personal data will be processed on the basis of the following grounds:
Defining Moments Photography will process your personal data:
• Because you wish to use her services and/or products and these personal data are necessary for the correct execution of the assignment;
• and/or because you have supplied these data to Defining Moments Photography yourself.

Following is an overview of the personal data that will be processed:
• Name and surname
• Gender
• Address
• Phone number
• E-mail address
• Information related to the wedding day (wedding location, schedule of the day, contact details of master(s) of ceremony)

Defining Moments Photography will process your personal data for the following purposes:
• Execution of the assignment and/or agreement;
• Information exchange related to the assignment and/or agreement via telephone and/or e-mail;
• Supplying of services and/or products;
• Administration and invoicing;
• To comply with legal obligations.

Sharing of your personal data with third parties
Defining Moments Photography will not pass on your personal data to third parties unless this is necessary for the correct execution of the assignment and/or agreement and/or to oblige to a legal requirement. We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.

Duration of personal data storage
Defining Moments Photography will store your personal data no longer than strictly necessary to obtain the purposes for which the data collection was set out in the first place. This excludes the administration because of the legal requirement to retain these files for 7 years.

Cookie policy
Defining Moments Photography uses only technical, functional and analytic cookies that do not infringe your privacy. A cookie is a tiny text file that gets stored on your desktop pc, laptop, tablet or smartphone at your first visit to the website. The cookies used by Defining Moments Photography are necessary for the correct technical operation of the website and user-friendliness. They ensure a correct functioning of the website and can retain your preferences. They also enable Defining Moments Photography to optimise the website. You can sign out of cookie usage by re-setting your internet browser preferences. Besides that you can also delete any information that might have been stored previously.

Defining Moments Photography’s website uses social media buttons that enable information sharing. If you use these buttons it is likely that the social media will process your personal data. Defining Moments Photography does not control and has no influence over how the social media process your data en therefore would like to refer you to the specific privacy policies of the relevant social media.

Safeguarding of personal data
Defining Moments Photography takes the protection of your personal data seriously and takes appropriate measurements to ensure that accidental loss, unauthorized access, unauthorized disclosure and unauthorized alteration is avoided.

If you are under the impression that your data are not well protected or if you have any clues as to unlawful usage of your personal data, please contact Defining Moments Photography via Defining Moments Photography also want to point out you have the right to file a complaint with the Information Commissioner’s Office (ICO), the supervisory authority for data protection issues. Defining Moments Photography would be grateful if you would contact her first if you do have a complaint so that Defining Moments Photography can try to resolve it for you.

Your rights
Under data protection laws you have rights in relation to your personal data that include the right to request access, correction, erasure, restriction, transfer, objection to processing, to portability of data and to withdraw consent (where the lawful ground of processing is consent).

If you wish to exercise any of the rights set out above, please email Defining Moments Photography at: To help Defining Moments Photography confirm your identity you are required to send a copy of your passport together with your request. As a security measure and to protect your privacy you are required to erase any numbers and other sensitive data from this copy. Defining Moments Photography will endeavour to respond within four weeks.

This privacy statement was last revised on May 25th, 2018.